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Registrar — REGIS-Grading-Instructions

Rutgers Academic Administrators and Faculty may be granted access to course rosters through the Rutgers Electronic Student Grading System:

This on-line system provides the option to view rosters, submit warning and final grade, as well as submit grade change for students.

Please note that maintaining the accuracy of students' academic records and progress is contingent upon instructors submitting accurate grades on a timely fashion. Grades left blank will convert to "NG" which will subsequently convert to an 'F' grade for each student if not resolved before the end of the following semester.

Instructors seeking to submit Final or Warning Grades may click here to access the REGIS system

 

Access and View Class Rosters:

  • To access the roster and view, submit Warning or submit Final Grades, click on Option 1 “Rosters & Electronic Grading Information System (REGIS)”.
  • To submit a Change of Grade click on Option 2 “Electronic Grade Change System (EGCS)”.

       

      Log in and access to course rosters at Rutgers Electronic Student Grading System
      You will need an active Rutgers NetID in order to log in. Visit this site to find out about the NetID.

      • Click Option 1 “Rosters & Electronic Grading Information System (REGIS)”
      • The View Roster selection will be the default tab selected.
      • Select either Quick Search or Drill-down Search of the rosters you have been granted access to.
      • Select the Semester from the Drop-down menu.
      • Enter the Unit – Subject – Course – Section.
      • Click “Retrieve Roster” button.

       

      Alternate to Quick Search one may select the Drill-down Search method to access class rosters.

      • Select the Semester from the Drop-down menu.
      • Select the Unit from the list you have been granted to.
      • Select the Subject from the selection you have been granted to.
      • Select the Course from the selection you have been granted to.
      • Select the Section from the list you have been granted to.
      • Click “Retrieve Roster” button.

       

      Reviewing the REGIS Roster Page

      • Across the top of the roster you will see:
        Course Info. Semester – Unit – Subj – Crse – Extract Date – Warning Period Dates – Grading Period Dates – Download to Excel feature
      • Next, is displayed:
        Title – Section – Index – Roster Size – Total Withdrawn – Valid (Final) Grades – Valid Warning (Grades) – Download Section Photos (in .pdf)
      • Below this you will see List of Students and their information including:
        RUID – Name – Unit – Class Year – Curric1 Code – Option Code – Curric2 Clode – Location Code – Bill Indicator – Grade Preference – Warning Grade – Comment – Original Grade – Change – Permission Number

       

      Grading the REGIS Roster

      During the Warning period instructors will see an open text field box in the “Warn” column of the REGIS roster.

      Faculty and Instructors granted the privilege of “Grader” may enter the appropriate “Valid Warning” grade (W1, W2, W3).

      • W1 - Warning for poor academic performance.
      • W2 - Warning for poor course attendance.
      • W3 - Warning for both poor attendance and performance.

       

      After entering and reviewing all grades, click the “Submit” button at the bottom.
      The screen will refresh and the grade boxes will be set (locked) with the grade.

       

      During the Final Grading period faculty and instructors granted the privileges for grading will see an open text field box in the Original Grade column.

      • Enter the appropriate “Valid Grade” for each student (See listing of “Valid Grades” above roster).
      • Click the “Submit” button at the bottom after entering and reviewing all grades.
      • The screen will refresh and the grade boxes will be set.
      • If all grades were accepted, a message will appear in green indicating the roster was successfully submitted.
      • If invalid grades were entered, a message will appear in red indicating invalid grades were entered and the invalid grades on the roster will be outlined in red.
      • Change the invalid grade(s) and click submit again.

       

      When finished submitting grades for class rosters, please do not forget to click Log Out at the top right corner of this on-line application.

       

      Instructors may also upload the roster contained in a file saved in .csv or .xls format.

      To upload the completed file at the end of the semester during the Final Grading period.

      • Click the Upload Roster tab in section 1:
      • Select the Semester from the drop down menu
      • Enter the Course number (Unit – Subject – Course – Section)
      • In section 2 click Browse button
      • Then the “Choose File to Upload” dialogue box will appear
      • Find your .xls or .csv file then click Open
      • Then click Verify Course Upload button

       

      For more details click the Upload Help link to the right of the “Verify Course Upload” button.

      When finished submitting grades for class rosters, please do not forget to click Log Out at the top right corner of this on-line application.

       

      Partially Graded Rosters

      Rosters that are submitted with a few grades missing, may be revisited during the grading period in order to enter grades for those students without grades.

      An empty box will be displayed in the Original Grade column for a student who’s grade was not submitted. Simply enter the missing grade(s) then click Submit Section button.

       

      Also during this period, a grade that was previously submitted may be changed by clicking on the “Change” link next to the original grade for the student.

      The application will automatically change to the Create Grade Change system where the course and student information of the student whose grade “Change” was clicked.

      Here simply enter the “New Grade”, “New Comment”, click to select optional Notifications to be sent and then click the “Enter” button.

      The application will refresh indicating that the grade was/was not successfully submitted.

      A student whose grade was changed will also display the grade that it was changed to under the Changed Grade column.

       

      During the Final Grading period instructors will also see several open text field boxes at the bottom of the roster where they may enter the student information of those who were not found on the actual roster (then enter the Grade and any appropriate Comments).

      NOTE: Instructors are encouraged to persuade student to properly register for the course rather than expend extra resources to make accommodations.

      Please note that maintaining the accuracy of students' academic records and progress is contingent upon instructors submitting accurate grades on a timely fashion. Grades left blank will convert to "NG" which will subsequently convert to an 'F' grade for each student if not resolved before the end of the following semester.

      When finished submitting grades for class rosters, please do not forget to click Log Out at the top right corner of this on-line application.